Suo-Motu Disclosure

Central Institute of Higher Tibetan Studies
Sarnath, Varanasi – 221007
Suo-Motu Disclosure Under Section 4 of RTI Act

     
1.  ORGANIZATION AND FUNCTIONS
  1.1  Particulars of its organization, functions and duties.
  1.1.1  Name and address of the organization
    1.1.2  Head of the organization
    1.1.3  Vision, Mission and Key Objectives
    1.1.4  Functions and Duties
    1.1.5  Organizational Chart
    1.1.6 Any other details-the genesis, inception formation of the department and the HoDs from time to time as well as the committees/Commissions constituted from time to time have been dealt
      a. CIHTS Brochure
      b. Faculties
      c. Departments
   1.2  Power and Duties of its officers and employees
     1.2.1 Powers and duties of Officers - The powers and duties of officers (administrative, financial and judicialare depicted in the Memorandum of Association, which is available on the website
     1.2.2 Powers and Duties of other employees - The powers and duties of other employees are prescribed in the Recruitment Rules (RR) of the Institute
     1.2.3 Rules/ orders under which powers and duties are derived and Powers/duties are derived from the Memorandum of Association
     1.2.4 Exercised - The information is available in the Memorandum of Association
     1.2.5 Work allocationWork allocation is well defined in the Recruitment Rules and in accordance with the Memorandum of Association
   1.3  Procedures followed in decision making process
    1.3.1 Process of decision making identify key decision making points - 

  a. As per hierarchical line of control depicted in the organizational setup, link of which is available on
       the website of the Institute.
  b. By interaction with In-charge and staff. 
  c. By interaction with stake holders.

    1.3.2 Final decision making authority - CIHTS Society & Board of Governors, through the delegation of power vested to the Vice-Chancellor & Registrar of the Institute, as per Memorandum of Association
    1.3.3 Related provisions, acts, rules etc:

For administrative functions, rules of Central Government, as amended from time to time
https://dopt.gov.in/
Central Civil Service (CSS) Rules – https://dopt.gov.in/ccs-cca-rules-1965 
General Financial Rules (GFR) – https://doe.gov.in/order-circular/general-financial-rules2017-0 
UGC Regulations- https://www.ugc.ac.in/page/UGC-Regulations.aspx

    1.3.4 Time limit for taking a decision, if any - Time limit for taking a decisions is mentioned in Citizen Charter.
    1.3.5 Channel of supervision and accountability- As per:
a. Organizational Chart
b. Memorandum of Association
c. Recruitment Rules
   1.4  Norms for discharge of functions
    1.4.1 Nature of functions/services offered - The Institute combines traditional wisdom with modern educational pedagogy, and course are offered in a graded fashion leading up to M.Phil and Ph.D levels in the field of Buddhist Philosophy and Tibetan Studies, Sowa-Rigpa (Tibetan Medical System), Tibetan Fine Arts, Tibetan Jyotish, Shiksha,Shastri(B.Ed),.
    1.4.2 Norms/standards for functions/service delivery-

Various service delivery offered by the Institute are available in the Institute website under head “Facilities” which includes Internet, Hostel, Health Centres, Guest House, Sports, Conference Rooms.
https://cihts.ac.in/Webpage/cmspage.aspx?catid=9&postid=102&BrCode=1

Shantarakshita Library- Institute library is named after a great Indian Buddhist scholar, Acharya Shantarakshita of the Nalanda University, who visited Tibet in the 8th century for the cause of Dharma. Library has special collection of Buddhist canonical works in Tibetan language, translated from Sanskrit and other Indian language. At present library holds approximately 120000 printed books & xylographs, 2000 bound volumes of journals, 7712 electronic documents and 9742 titles of microfiches and films. Services of open for readers, researchers etc. Link is available on the website under the head “Library” 
https://cihts.ac.in/Webpage/cmspage.aspx?catid=6&postid=69&BrCode=1

    1.4.3 Process by which these services can be accessed -              

The services are open, transparent and accessed through request letter, which can be downloaded from the website. For example, for Guest House
https://cihts.ac.in/Admin/upload/documents/downloads/Guest%20House%20Room%20Booking%20Form.pdf

    1.4.4 Time limit for achieving the targets

The Institute has its own Academic Calendar, which is available on the website 
https://cihts.ac.in/webpage/cmspage.aspx?catid=171&postid=121

    1.4.5 Process of redress of grievances 

The Institute has nominated Vice-Chancellor of the Institute as Public Grievance Officer, link is available on the website: https://cihts.ac.in/webpage/cmspage.aspx?catid=1&postid=161 
Policy against Sexual Harassment has been adopted, and accordingly a committee has been constituted: https://cihts.ac.in/Webpage/cmspage.aspx?catid=1&postid=160 
SC/ST Complaint Registration: https://cihts.ac.in/webpage/complaint.aspx 
Anti-Ragging Committee- https://cihts.ac.in/webpage/cmspage.aspx?catid=1&postid=233 
Vigilance Officer- https://cihts.ac.in/Webpage/cmspage.aspx?catid=1&postid=159 

   1.5  Rules, regulations, instructions manual and records for discharging functions
    1.5.1 Tile and nature of the records/manual/instruction:

The titles and nature of record/manual/instructions are available with concerned In-charge of sections/divisions/units, and also on the website of the institute under the link MoA & RR. 
1.https://cihts.ac.in/Webpage/cmspage.aspx?catid=1&postid=254 
2.https://cihts.ac.in/admin/upload/documents/Rules_Regulations/Recuritment%20Rule_compressed.pdf

    1.5.2 List of rules, regulations, instruction manuals and records:

All are available on the website. Some of the links are given below-
  Memorandum of Association & Bye-Laws of the Institute 
      https://cihts.ac.in/webpage/cmspage.aspx?catid=1&postid=254 
  UGC Regulation– https://www.ugc.ac.in/UGC_Regulations.aspx 
  GFR 2017 – https://doe.gov.in/order-circular/general-financial-rules2017-0  
  Central Civil Service (CCS) Rules – https://dopt.gov.in/ccs-cca-rules-1965

    1.5.3  Acts/Rules manuals etc
    1.5.4 Transfer policy and transfer orders:

The Institute is a residential having no other campus. Hence, employees of institute are not transferred elsewhere. However, internal transfers are carried out as per need and are available on the website under the head NOTICE. 
https://cihts.ac.in/webpage/index.aspx#Notice 

   1.6  Categories of documents held by the authority under its control
    1.6.1 Categories of documents:   

Act, Statute, Ordinance, Minute of the Board of Governors, Minute of the Society, Minute of Finance Committee, Minute of the Academic Council, Minute of the Planning & Monitoring Committee, Land related documents, UGC/Ministry of Culture/other Ministries or Departments correspondence etc. Some links are given below- 
  MoA: https://cihts.ac.in/webpage/cmspage.aspx?catid=1&postid=254 
  Minutes of Academic Council: 
     https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=403&BrCode=1 
  Society: https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=404&BrCode=1 
  Planning & Monitoring: https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=405&BrCode=1 
  Finance Committee: https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=406&BrCode=1 
  Board of Governors: https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=407&BrCode=1

    1.6.2 Custodian of documents/categories :
Registrar of the Institute
   1.7  Boards, Councils, Committees and other Bodies constituted as part of the Public Authority
1.7.1. Name of Boards, Council, Committee etc.:              

The information is available on the website under the links: 
   Society – https://cihts.ac.in/Webpage/cmspage.aspx?catid=178&postid=95 
   BoG- https://cihts.ac.in/Webpage/cmspage.aspx?catid=178&postid=96 
   Finance Committee: https://cihts.ac.in/Webpage/cmspage.aspx?catid=178&postid=97 
   Academic Council- https://cihts.ac.in/Webpage/cmspage.aspx?catid=178&postid=98  
   Planning & Monitoring Committee- https://cihts.ac.in/Webpage/cmspage.aspx?catid=178&postid=99

     1.7.2  Composition: 

    As per the Memorandum of Association & Bye-Laws of the Institute. 
     https://cihts.ac.in/Webpage/cmspage.aspx?catid=1&postid=254 

     1.7.3 Dates from which constituted:

Date of constitution along with composition and term/tenure is available in the notification issued by the Institute. For details, please see the links: 

     1.7.4. Term/Tenure:              

Term and tenure of Boards, Council, Committees etc. are available in the link: 
  Society – https://cihts.ac.in/Webpage/cmspage.aspx?catid=178&postid=95  
  Board of Governors – https://cihts.ac.in/Webpage/cmspage.aspx?catid=178&postid=96 
  Finance Committee- https://cihts.ac.in/Webpage/cmspage.aspx?catid=178&postid=97 
  For Academic Council- https://cihts.ac.in/Webpage/cmspage.aspx?catid=178&postid=98 
  Planning & Monitoring Committee- https://cihts.ac.in/Webpage/cmspage.aspx?catid=178&postid=99

     1.7.5 Powers and functions:              

In accordance with the Memorandum of Association and Recruitment Rules of Institute
  MoA- https://cihts.ac.in/Webpage/cmspage.aspx?catid=1&postid=254 
  Recruitment Rule- 
https://cihts.ac.in/admin/upload/documents/Rules_Regulations/Recuritment%20Rule_compressed.pdf

     1.7.6 Whether their meetings are open to the public NOT APPLICABLE
     1.7.7 Whether the minutes of the meetings are open to the public 

Yes. Minutes of the meetings are open to the public, which is available on the website under the link:
Minutes of Academic Council: 
https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=403&BrCode=1
Society https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=404&BrCode=1
Planning & Monitoring https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=405&BrCode=1
Finance Committee https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=406&BrCode=1
BoG https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=407&BrCode=1

     1.7.8 Place where the minutes if open to the public are available:              

On the Institute website as well as through request letter. Information is available under the link: 
   Minutes of Academic Council 
      https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=403&BrCode=1 
   Society https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=404&BrCode=1 
   Planning & Monitoring https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=405&BrCode=1 
   Finance Committee https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=406&BrCode=1 
   BoG https://cihts.ac.in/webpage/cmspage.aspx?catid=402&postid=407&BrCode=1

   1.8  Directory of officers and employees
   1.8.1 Name and designation 
     1.8.2 Telephone, fax and email ID
   1.9   Monthly remuneration received by officers & employees including system of compensation
     1.9.1 List of employees with gross monthly remuneration 
     1.9.2 System of compensation as provided in its regulations - As per 7th Pay Commission
   1.10  Name, designation and other particulars of public information officers
     1.10.1 Name and designation of the public information officer (PIO), Assistant Public Information Officer (APIO) &
Appellate Authority
     1.10.2 Address, telephone numbers and email ID of each designated official
   1.11  No. of employees against whom disciplinary action has been proposed/taken
     1.11.1 No. of employees against disciplinary action has been
 (i) Pending for minor penalty or major penalty proceedings - NILL 
     1.11.2  (ii) Finalized for minor penalty or major penalty proceedings  NILL
   1.12  Programmes to advance understanding of RTI
     1.12.1 Education programmes 

Institute provide opportunity to all employees to attend the programme related to RTI. Trainings/ programmes attended by employees with regard to RTI are available under the link:
https://cihts.ac.in/Webpage/cmspage.aspx?catid=1&postid=155  

     1.12.2 Efforts to encourage public authority to participate in these programmes 

The institute encourages officers/faculties/staff members to participate in such programmes.
https://cihts.ac.in/admin/upload/documents/RTI/CPIO%20Traing%20attended.PDF 

     1.12.3 Training of CPIO/APIO: 

Current PIO has regular interaction and discussion with First Appellate Authority, Nodal Officer and PIOs of other Universities/ Organizations on the various clauses and provisions of RTI Act, and also updating himself online.

     1.12.4 Update & publish guidelines on RTI by the Public Authority concerned              

Information is available on the website under the link RTI.
a) https://cihts.ac.in/Webpage/cmspage.aspx?catid=1&postid=155 
b) https://rti.gov.in/

   1.13  Transfer policy and transfer orders
     1.13.1 Transfer policy and transfer orders 

The Institute is Deemed to be University having no other affiliated Institutions. Hence, employees of institute are not transferred elsewhere. However, internal transfers are carried out as per need and the same is available in the website under the head NOTICE 
https://cihts.ac.in/Webpage/index.aspx 


2.  BUDGET AND PROGRAMS
   2.1  Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements
 made etc.
  2.1.1 Total budget for the public authority 

1.Grant 36 (Slaries) - Rs.3013.56 Lakh
2.Grant 31 (General) - Rs.360.00 Lakh

    2.1.2 Budget for each agency and plan & programmes

1.Grant 35 (Capital Assets) Approved RE Rs.430.00 Lakh
2.Grant 35 (Sowa Rigpa Project) – Rs.142.75 Lakh
3.Grant 96-31 (SAP) – Rs. 1.40 Lakh

    2.1.3 Proposed expenditures 

1.Grant-36 during (2021-22) - Rs.2864.85 lakh (approx.)
2.Grant-31 during (2021-22) - Rs.354.21 lakh (approx.)
3.Grant-35 during (2021-22) - Rs.430.00 lakh (approx.)
4.Grant-96-31 during (2021-22) - Rs.1.40 lakh (approx.)
5.Grant-35 during (2021-22) – Rs.439.17 lakh (approx.)

    2.1.4 Revised budget for each agency, if any

Revised (2020-21) at Glance:
1.Grant-in-Aid (General) 31 – Rs.360.00 Lakh
2.Grant for (Capital Assets) 35 – Rs.430.00 Lakh
3.Grant-in-Aid (Salaries) 36 – Rs.3013.56 Lakh
4.Grant-in-Aid (SA) 96-31 – Rs.1.40 Lakh
5.Grant 35 (Capital Sowa Rigpa) – Rs.142.75 Lakh

    2.1.5 Report on disbursements made and place where the related reports are available - All the relevant data is available with Account Section.
   2.2  Foreign and domestic tours
     2.2.1 Budget - NOT APPLICABLE
     2.2.2 Foreign and domestic  tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Departments (a) Places visited (b) the period of visit (c ) the number of members in the official delegation (d) expenditure on the visit 
     2.2.3 Information related to procurements (a) notices/tender enquires, and corrigenda if any thereon (b) details of the bids awarded comprising the names of the suppliers of goods/services being procured (c ) the works contracts concluded - in any such combination of the above and (d) the rate/rates and the total amount at which such procurements or works contract is to be executed
   2.3 Manner of execution of the subsidy programme
    2.3.1 Name of the programme activity - NOT APPLICABLE
    2.3.2 Objective of the programme - NOT APPLICABLE
    2.3.3  Procedure to avail benefits - NOT APPLICABLE
    2.3.4  Duration of the programmes/ scheme - NOT APPLICABLE
    2.3.5  Physical and financial targets of the programme - NOT APPLICABLE
    2.3.6  Nature/scale of subsidy/amount allotted - NOT APPLICABLE
    2.3.7  Eligibility criteria for grant of subsidy - NOT APPLICABLE
    2.3.8   Details of the beneficiaries of subsidy programme (number, profile etc) - NOT APPLICABLE
   2.4  Discretionary and non-discretionary grants
     2.4.1 Discretionary and non-discretionary grants/allocations to State Govt/NGOs/other institutions  - NOT APPLICABLE
     2.4.2 Annual accounts of all legal entities who are provided grants by public authorities - NOT APPLICABLE
   2.5  Particulars of recipients of concessions, permits of authorizations granted by the public authority
     2.5.1 Concessions, permits or authorizations granted by public authority - NOT APPLICABLE
     2.5.2 For each concessions, permit or authorization granted (a) Eligibility criteria, (b) Procedure for getting the concession/grant and/or permits of authorizations (c)Name and address of the recipients given concessions/ Permits or authorisations (d) Date of award of concessions /permits of authorizations - NOT APPLICABLE
   2.6  CAG & PAC paras
     2.6.1 CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament - NOT APPLICABLE

3.  PUBLICITY BRAND PUBLIC INTERFACE
   3.1 Particulars for any arrangements for consultation with or representation by members of the public in relation to the formulation of policy or implementation thereof
  3.1.1 Relevant acts, rules , forms and other documents which are normally accessed by citizens
    3.1.2 Arrangements for consultation with or representation by a) Members of the public in policy formulation/policy implementation b) Day & time allotted for visitors c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants.
    3.1.3 Public-private partnerships (PPP) Details of Special Purpose Vehicle (SPV), if any - NOT APPLICABLE
    3.1.4 PPP Detailed project reports - NOT APPLICABLE
    3.1.5 PPP Concession agreements  - NOT APPLICABLE
    3.1.6 PPP Operation and maintenance manuals - NOT APPLICABLE
    3.1.7 PPP Other documents generated as part of the implementation of the PPP - NOT APPLICABLE
    3.1.8  PPP Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government  - NOT APPLICABLE
    3.1.9 PPP Information relating to outputs and outcomes - NOT APPLICABLE
    3.1.10 PPP The process of the selection of the private sector party (concessionaire etc.)  - NOT APPLICABLE
    3.1.11 PPP (ix) All payment made under the PPP project  - NOT APPLICABLE
   3.2 Are the details of policies/decisions, which affect public, informed to them 
    3.2.1 Publish all relevant fact while formulating important policies or announcing decision which affect public to make the process more interactive - Policy decisions/legislations taken in the previous one year    - NOT APPLICABLE
    3.2.2 Publish all relevant fact while formulating important policies or announcing decision which affect public to make the process more interactive - Outline the Public consultation process   - NOT APPLICABLE
    3.2.3 Publish all relevant fact while formulating important policies or announcing decision which affect public to make the process more interactive - Outline the arrangement for consultation before formulation of policy - NOT APPLICABLE
   3.3  Dissemination of information widely and in such form and manner which is easily accessible to the public
     3.3.1 Use of the most effective means of communication - Internet (website)
   3.4 Form of accessibility of information manual/handbook 
     3.4.1 Information manual/handbook available in - Electronic format  
a. MoA
b. Annual Report
c. Financial Statement
d. Admission Guidelines
e. Code of Conduct
     3.4.2 Information manual/ handbook available in - Printed Format 
   3.5 Whether information manual/handbook available free of cost or not 
     3.5.1 List of material available - Free of cost  
     3.5.2 List of material available - At a reasonable cost of the medium: Syllabus, Course Curriculum, Examination Form, Photocopy of Books/ Articles, Audio/ Video recording of Lectures/ Workshop/ Seminar in CD, etc.

4.  E-GOVERNANCE
   4.1 Language in which Information Manual/Handbook Available
  4.1.1 English
a. MoA
b. Annual Report
c. Financial Statement
d. Admission Guidelines
    4.1.2 Vernacular/ Local Language
   4.2 When was the information Manual/Handbook last updated? 
     4.2.1 Last date of Annual Updation 
   4.3 Information available in electronic form 
    4.3.1 Details of information available in electronic form 
a. Institute Website
b. MoA
c. Annual Report
d. Financial Statement
e. Admission Guidelines
    4.3.2 Name/title of the document/record/other information 
    4.3.3 Location where available 
   4.4 Particulars of facilities available to citizen for obtaining information 
     4.4.1 Name and Location of the faculty 
     4.4.2 Details of information made available 
     4.4.3 Working hours of the facility 
     4.4.4 Contact person and contact details (Phone, fax, email) 
   4.5 Such other information as may be prescribed under  
     4.5.1 Grievance redressal mechanism
     4.5.2 Details of Application received under RTI and information provided 
     4.5.3 List of completed schemes/projects/Programmes 
a. Restoration Department
b. Translation Department
c. RBTR Department
d. Dictionary Department
e. Maintenance Wing
     4.5.4 List schemes/ projects/ programme underway 
a. Restoration Department
b. Translation Department
c. RBTR Department
d. Dictionary Department
e. Maintenance Wing
     4.5.5 Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract 
     4.5.6 Annual Report 
     4.5.7 Frequently Asked Questions (FAQs) 
     4.5.8 Any other information such as - (a) Citizen’s Charter, (b) Result Framework Document (RFD), (c) Six monthly reports on the (d) Performance against the benchmarks set the in the Citizen’s Charter  
   4.6 Receipt & Disposal of RTI applications & appeals  
     4.6.1 Details of applications received and disposed 
     4.6.2 Details of appeals received and orders issued 

4.7 Replies to question asked in the parliament
     4.7.1 Details of questions asked and replies given 
       
5.  INFORMATION AS MAY BE PRESCRIBED
   5.1 Such other information as may be prescribed
  5.1.1 Name & details of a) Current CPIOs & FAAs, b) Earlier CPIO & FAAs from 1.1.2015
    5.1.2 Details of third party audit of voluntary disclosure- (a) Dates of audit carried out, (b) Report of the audit carried out  - Third party audit done, click here for the report
    5.1.3 Appointment of Nodal Officers not below the rank of Joint Secretary/Additional HoD - (a) Date of appointment: 18.10.2014, (b) Name & Designation of the officers
    5.1.4 Consultancy committee of key stake holders for advice on sou-motu disclosure - (a) Dates from which constituted – 13.12.2019, (b) Name & Designation of the officers
    5.1.5 Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI - (a) Dates from which constituted- 12.12.2019, (b) Name & Designation of the Officers

6.  INFORMATION DISCLOSED ON OWN INITIATIVE
   6.1 Item/information disclosed so that public have minimum resort to use of RTI Act to obtain information
  6.1.1 Item/information disclosed so that public have minimum resort to use of RTI Act to obtain information 
a. Programmes
b. Syllabus & Course Materials
c. Sample Papers
   6.2 Guidelines for Indian Government Websites (GIGW) is followed (released in February 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pension, Govt. of India.
     6.2.1 Whether STQC certification obtained and its validity - NOT MET
     6.2.2 Does the website show the certificate on the Website? - NOT MET